costume management Archives - Dramatics Magazine Online https://dramatics.org/tag/costume-management/ Magazine of the International Thespian Society Thu, 22 Feb 2024 19:18:07 +0000 en-US hourly 1 https://dramatics.org/wp-content/uploads/2022/03/cropped-EdTA_Icon_FC_RGB_WEB_Small_TM-32x32.png costume management Archives - Dramatics Magazine Online https://dramatics.org/tag/costume-management/ 32 32 How to Build Your Costume Plan https://dramatics.org/how-to-build-your-costume-plan/ Thu, 25 Jan 2024 13:46:33 +0000 https://dramatics.org/?p=72348 Organize your show’s costumes in a snap.

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Costumes can make or break the audience’s ability to believe a show – and a costume plan can make or break the costuming process. If you’re leading your show’s costume team, begin with a plan to help you stay organized before, during, and after the production.

Benefits of a Costume Plan

A costume plan (or costume plot) helps you track all the pieces in your show, from large dresses to incidentals like hats and jewelry. While it may take some work, an organized costume plan can help in every step of the process.

  • Before the show: Track pieces as you assign them to characters, then follow their progress throughout pre-production.
  • During the show: Tells the costumer exactly where any pieces are supposed to be, with ready-made checklists to run through before the show. The run crew will also know what (if any) pieces need to be set up in the wings or transported on stage between scenes.
  • After the show: Consult the plan to remind the crew what your company can keep after strike and what needs to be returned to another company.

How to Start a Costume Plan

You’ll first want to decide where to keep your costume plan. Some may prefer to write one by hand, but paper copies can be easily lost or hard to share. A spreadsheet made in Microsoft Excel or Google Sheets is easier to edit and share, keeping everyone up-to-date on the show’s progress.

Sample costume plan sheet

Part of a costume plan for a production of Shakespeare’s The Tempest, created in Google Sheets

Next, determine how you’ll organize your plan. You could sort entries by scene, character, ownership status, or some other field. But you’ll want to be consistent and systematic, preventing you from losing or forgetting about pieces.

Your costume plan may change throughout the production, and that’s okay! Your plot should reflect the current status of the costumes, even if they’ve shifted from your initial idea.

7 Must-Haves in Your Costume Plan

Now that you’ve decided where to begin, knowing what to include on your spreadsheet is just as important. Be sure to record each of the following pieces of information in your plot:

1. Scene Information

Some costume pieces may need to be worn for some scenes in a show, but not others. Joseph’s coat in Joseph and the Amazing Technicolor Dreamcoat, for example, needs to be brought on stage by one character, worn by a different actor, removed by another, and then used again at the end of the show – all by different actors, depending on the director’s blocking.

Dividing the show into scenes and marking costumes accordingly can help you track where pieces need to be, particularly if they’ll be used in multiple scenes and places during the run. It can also help you see when and where any quick-changes occur.

If the script doesn’t list individual scenes (or those listed in the script aren’t working for you), talk to your director and stage manager. They can help you divide the script into more-manageable scenes.

2. Character Name

Who’s wearing the costume? Note any situations in which pieces switch between characters or are used as props. You could list the actor’s name instead, but that might be cumbersome (especially if multiple actors are playing the same role, such as if the show is double-cast or an understudy takes the stage). If you’re so inclined, you could color-code your plan. Assign a color to each character or just to principal characters and ensemble groups.

3. Ownership

Is the piece borrowed or did your team construct it? Pieces made by your crew will be easier to spot in spreadsheet form, allowing you to start assigning them early in the production process. This column will also help you easily determine whether you’re allowed to make significant alterations to a piece.

4. Status

Is the piece stage-ready, or does it still need alterations? (And have you started it at all?) You can also use your spreadsheet as a way to assign and track progress on any alterations.

5. Color Notes

Good costume design uses colors to help the audience easily identify characters or traits. Colors can help the audience distinguish characters from each other, or (alternatively) suggest how characters are related. You might include a column in your plan that tracks what primary colors are associated with each character and their costume(s).

6. Transition Notes

Indicate whether the actor will need help changing out of the costume and into another, as in a quick-change. You’ll want to assign costume team members or run crew to help actors with quick-changes, though you might not be able to anticipate all of them until you’ve run through the show a few times.

7. Type of Item

You might also think about your costumes as smaller segments – for example: tops, bottoms, shoes, and accessories. This will help you make sure you have a full costume for each character.

With a comprehensive costume plan, you can keep your whole cast and crew up to date with your design as it comes together.

Andrew Koch is a writer and editor from Cincinnati. He thanks his wife for sharing her custom-built costume plan for this article.

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Costuming a Show https://dramatics.org/costuming-a-show/ Wed, 24 Aug 2022 22:15:15 +0000 https://dramatics.org/?p=66792 9 Dos & 1 BIG Don't

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Costumes don’t just make your actors look good—they can have a big impact on how the audience understands the production as a whole. These tips will help you design and create stellar costumes.

The 10 Commandments of Costuming a Show

1. Thou shalt read the script A costumer’s biggest mistake is not being familiar with the source material. A script has both direct and indirect information about costumes, and the costume team needs to read for both early in the production process. Even little details can help the audience understand a character’s development. Professional costume designer Shirlee Idzakovich shares some specific clues to look for in this interview with EdTA.

Read between the lines for clues that characters give about their appearances. For example, Vivienne in Legally Blonde cannot wear heels, since another character observes that “both her hair and shoes are flat.”

better together neon sign2. Thou shalt not costume alone Costumes need to be a cohesive part of the production, so consult with other members of the team. Attend production meetings and listen for any decisions that might change the design of the show: notes about setting (especially time period and place), styles of music, hair and make-up design, and even set color. Your costume design needs to work well with all the show’s details, and reinforce the show’s key themes.

Also think about how the actors will move. Does choreography affect what the actor can (or can’t!) wear? Will the actor be using props that might affect their movement, or need to hide a prop in their costume?

3. Thou shalt anticipate costume changes Your script study should include notes about if and when actors will change from one costume to another. Observe how long they have to do so. If they have plenty of time, their costumes can be a bit more elaborate. But if they don’t (i.e., the actor has a “quick-change”), you’ll need to design a costume that’s simple and easy to change.

You might also consider using common items or layers that can be used for multiple scenes. For example, maybe the actor can wear the same pair of pants in both scenes, and just change his shirt. That will limit the number of items you and the actor are responsible for and make costume changes smoother.

For quick-change inspiration, check out Elsa’s on-stage dress reveal during “Let It Go” in Frozen.  

Woman dressed in clinging gold dress4. Thou shalt do research Hit the internet! Research what people wore in the time and place the show is set in. Look at contemporary photos and publications (such as catalogs, newspapers, magazines or even advertisements), and try to find recorded productions of shows that are set in a similar era.

5. Thou shalt sketch it out Regardless of your drawing skills, make a visual representation of what the costumes look like in your mind’s eye. Use magazine clippings, online photos, even dolls or action figures—whatever you can to help the actors, production team, and “seamsters” to understand your goal.

Visualizing the costume will also force you to consider what pieces need to be sewn from scratch, purchased, or repurposed from what you have in storage.

6. That shalt consider the details Costuming a show is so much more than fabric, sewing, and hemming. (Though it definitely involves all of those things!) You also need to consider accessories: hats, jewelry, shoes, purses, and more. Work with your props team to determine when and how items like umbrellas and purses will be used, as well as which department will have custody of them.

7. Thou shalt have costume fittings You should always have actors try on their costumes ahead of tech week—and you should be there to witness how they fit. Ask the actor if they can move how they need to (especially for any dance numbers or action sequences), and watch how the costume (or wig, if applicable) looks with their skin tone or hair color.

Also note the actor’s reaction. An actor should never question a costumer’s design, but their opinion of the piece can affect their portrayal. Evaluate if they seem comfortable in the costume and how it portrays their body. If the actor has a specific concern (and you have the time to listen), listen attentively and help them understand your point of view if there’s a conflict.

8. Thou shalt consider practice pieces Some shows feature pieces of a costume in scenes—almost like characters! For example, the titular “coat of many colors” in Joseph and the Amazing Technicolor Dreamcoat is usually the center of choreography in the song “Joseph’s Coat.”

Instead of waiting until final costumes are ready to fully rehearse those scenes, create practice pieces for the cast. These double as prototypes for your costume crew.

9. Thou shalt watch the final product on stage Stay tuned in during the entire rehearsal process. At least once per week, watch a full run-through of the show and take notes, both for the actors and yourself. You can provide insight on how to manage a costume during a tricky dance, or notice a costume piece that looks good in isolation but doesn’t work onstage with the rest of the cast.

10. Thou shalt enjoy the show Choose  a date during the final production to enjoy the work you’ve done. There’s nothing quite like listening to the audience at intermission discussing how nice Shelby’s costume looked in the first scene of Steel Magnolias, or hearing their gasp when Belle enters the stage in her yellow ball gown as “Beauty and the Beast” begins to play. You’ve earned it!

BONUS TIP: If you can’t wash your costumes, at least air them out between shows! The audience won’t be able to smell the actors, but anyone on (or behind) stage will!  ♦

Andrew Koch is writer and editor from Cincinnati. He is proud to have worn his wife’s “dreamcoat” design in a 2018 production of Joseph.

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